Writing professional emails in English can be challenging for non-native speakers. Here is a template that works in almost any business situation.
Subject Line
Keep it short and clear: “Proposal for [Project Name]” or “Meeting Request: [Topic]”
Greeting
“Dear [Name],” for formal. “Hi [Name],” for colleagues you know.
Body
Start with your purpose: “I am writing to…”
Be concise. One topic per paragraph.
Closing
“Best regards,” “Sincerely,” or “Best,” followed by your name.
Full Template
Subject: Meeting Request: English Content Strategy
Dear Sarah,
I am writing to schedule a meeting to discuss our content strategy for next quarter.
Please let me know what time works best for you next week.
Best regards,
[Your Name]
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